E-Mail and Calendaring

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Description

Osgoode provides e-mail and calendaring services through Microsoft Office 365 Outlook.

  • Your Osgoode e-mail address is branded with osgoode.yorku.ca
  • Access e-mail and calendar through Outlook on the Web, the Outlook Desktop Client and through your mobile device
  • Shared mailboxes are available for departments and events
  • Calendars can be shared

Available For

  • Full Time Staff
  • Temporary Staff
  • Full Time / CLA Faculty
  • Visiting / Adjunct Faculty

How to Request

USING E-MAIL

E-MAIL SETUP

  • See HOW TO Request Computing Services for New Employees if you do not have an account setup

ACCESS A SHARED MAILBOX

  1. Your manager must request shared mailbox access by sending an e-mail to help@osgoode.yorku.ca containing the following information:
    1. Full Name of the person requiring access
    2. E-mail address of the shared mailbox
  2. Once access has been granted, see HOW TO Access E-mail for instructions on accessing the shared mailbox

ACCESS A SHARED CALENDAR

To access a shared calendar, the calendar’s owner must grant you permission.

DELEGATE ACCESS TO YOUR CALENDAR

  1. In Outlook, click the Calendar button
  2. Right click on Calendar – username@osgoode.york.ca and select Properties…
  3. Click the Permissions tab
  4. Click Add… and then add name(s) of the people to whom you want to delegate calendar access
  5. Click OK
  6. Click the person’s name, and select the level of access to delegate

ACCESS ANOTHER CALENDAR

  1. In Outlook, click the Calendar button
  2. Right-click on My Calendars -> Add Calendar -> From Address Book…
  3. Add the name of the person’s calendar to open and click OK
  4. The calendar will now appear under My Calendars

SET E-MAIL FORWARDING

Follow these steps to set your e-mail to forward to an external address.

Important Note: Staff members must get permission from their managers prior to setting an e-mail forward.

  1. Sign in to the Outlook on the Web using your Passport York credentials (username@yorku.ca)
  2. Click the Settings Icon, then click Mail
  3. Under Accounts, click Forwarding
  4. Set the forwarding options, then click Save

CREATE A SHARED MAILBOX

  1. Send a ticket to help@osgoode.yorku.ca with the following information:
    1. E-Mail address for the new mailbox
    2. Full Name for the mailbox
    3. Names of people requiring access

ADD A ROOM RESOURCE

You can add a departmental meeting room to the address book in Outlook, which will allow members of your department to schedule that meeting room as part of calendar invites.

  1. The department manager must send a ticket to help@osgoode.yorku.ca with the following information:
    1. Name of Room (Ignat Kaneff Building, RoomNumber)
    2. The room capacity
    3. Full names of everyone authorized to book the room

Pricing

There is no charge for this service.