Mailing Lists

Service Details

Mailing Lists are available for use to send e-mails to student, faculty and administrative groups.

Administrative Mailing Lists

The administrative mailing lists can be used either by entering the e-mail address into the BCC field of an e-mail, or by selecting the list from the address book.

Selecting a Mailing List from the Address Book

If a mailing list is not in the table below, search the Outlook address book for the required mailing list:

  1. Compose a new e-mail in Outlook, and click To: to open the address book
  2. In the search box, type “O365-LW”
  3. From the list, select the mailing list you want to use, and click the BCC button

Student Body Lists

Mailing List NameList E-mail AddressDescription
O365-LW_Class2025lw_class2025@osgoode.yorku.caStudents – Class 2025
O365-LW_Class2026lw_class2026@osgoode.yorku.caStudents – Class 2026
O365-LW_Class2027lw_class2027@osgoode.yorku.caStudents – Class 2027
O365-LW_GraduateStudentslw_graduatestudents@osgoode.yorku.caStudents – Graduate Students

Faculty Lists

Mailing List NameList E-mail AddressDescription
O365-LW_AdjunctFaculty-Falllw_adjunctfacultyfall@osgoode.yorku.caAdjunct Faculty – Fall Instructors
O365-LW_AdjunctFaculty-Winterlw_adjunctfacultywinter@osgoode.yorku.caAdjunct Faculty – Winter Instructors
O365-LW_Facultylw_faculty@osgoode.yorku.caOsgoode Faculty Members

Staff Lists

Mailing List NameList E-mail AddressDescription
O365-LW_CPMStafflw_cpmstaff@osgoode.yorku.caCPM Staff – Osgoode
O365-LW_CPMOPDlw_cpmopd@osgoode.yorku.caCPM Staff – OPD
O365-LW_Stafflw_staff@osgoode.yorku.caStaff – Osgoode
O365-LW_OPDStafflw_opdstaff@osgoode.yorku.caStaff – OPD
O365-LW_OPDKeelelw_opdkeele@osgoode.yorku.caStaff – OPD (At the Keele Campus)

Changes to Mailing Lists

Viewing Current Membership

  1. Compose a new e-mail in Outlook, and click To: to open the address book
  2. In the search box, type “O365-LW”
  3. Right-Click on the group and click Properties to view the membership

Extracting Current Membership

See Extracting Mailing List Membership to copy a list of contacts from a mailing list into Excel.

Updating Mailing Lists

To update mailing lists, request the updates from help@osgoode.yorku.ca.  The request must come from the mailing list owner.  The following items can be requested:

  • Removing members from a mailing list
  • Adding members to a mailing list
  • Deleting mailing lists

Sending an Email to Your Class

Follow E-mailing your Class for instructions on using the Course Announcements function in eClass.

Creating a New Administrative Mailing List

If you need to create a new mailing list, it is recommended that you create a Personal Mailing List, following the instructions below.  Administrative mailing lists can only be created if:

  • The list is for an official academic program or administrative department
  • There is a requirement for multiple staff members or departments to regularly communicate with the group
  • The membership of the list will contain only people with valid Passport York accounts
  • The allowed senders to the list have valid Passport York accounts

If your request meets these criteria, send an e-mail to help@osgoode.yorku.ca to request a new list, containing the following information:

  1. A description of the mailing list and how it meets the above criteria
  2. Mailing list name
  3. Mailing list e-mail address – lw_mailinglistaddress@osgoode.yorku.ca
  4. Brief description of the mailing list
  5. List of mailing list owners and administrators (authorized to request membership changes)
  6. A list of non-Osgoode staff who need to be able to send to the mailing list (if applicable)

The request will be reviewed for eligibility prior to the list being created.

Using Personal Mailing Lists

You can create your own mailing lists in Outlook.  You can update these lists as needed without having to put in a request.  You can add members to these lists who are outside of York, and once created, you can share the mailing list with others.

  1. Open Outlook and go into your Contacts
  2. On the toolbar, click the arrow next to New Contact and select Contact Group
  3. Beside the Name field, enter the name of the group
  4. Add members to the group
    1. Click Add Members
    1. For members in the address book, select From Address Book
    1. For members not in the address book, select New E-mail Contact
    1. Select the member or complete the New E-mail contact form
  5. Once all the members have been added to the group, click Save & Close

Note: It is recommended that you use the BCC field when sending e-mail to contact groups.

Available For

  • Full Time Staff
  • Temporary Staff
  • Full Time / CLA Faculty
  • Visiting / Adjunct Faculty

Pricing

There is no charge for this service.