Discover York Academics (eCV Tool)

Frequently Asked Questions

What is Discover York Academics (DYA)?

Discover York Academics is an electronic curriculum vitae (eCV) tool for faculty to centrally host their academic and professional accomplishments in one online profile. Faculty can easily manage, store and share research, publications, scholarly and creative works as well as grants and other teaching and professional activities.   

Why is Osgoode switching to Discover York Academics?

Osgoode is adopting Discover York Academics tool to centralize and streamline how academic profiles of faculty members are stored, maintained, accessed and shared. The platform offers many advantages, including easier aggregation to dispersed works on multiple platforms and a public resource for front facing profiles reflective of the law school’s leading legal research projects and accomplishments.

What will happen to my Faculty Research Profile on the Osgoode Digital Commons?

The Faculty Research Profiles is operated by Bepress’s SelectedWorks platform, who have decided to retire the platform. Osgoode will be using the Discover York Academic platform to showcase and share faculty profiles. Faculty will need to login with their Passport York credentials to create a profile. 

What will happen to my faculty page on the Osgoode’s website?

The only changes made to the Osgoode faculty pages will be adding a link of your DYA public research profile (“Discovery public profile”) to your page.   

How does the Discover York Academics tool work?

Data in
Faculty member profiles are added to the “Elements” module of Discover York Academics – Elements based on job records in PeopleSoft, which is the Human Resources tool of record at York University. The Discover York Academics – Elements tool is a backend module that is only visible to the faculty member. It then aggregates the information about the faculty member from a number of existing internal and external databases to populate the four main areas of the profile: Publications, Grants, Teaching Activities and Professional Activities. This data collection is done regularly, making it easier for faculty members to keep their profiles up to date. Faculty members also have full control to edit and add/remove items in their profile.  

Data Out
Once the user reviewed and confirmed their data in their Discover York Academics – Elements profile, and set their profile being to “public”, the information in a faculty member’s Discover York Academics – Elements profile is automatically pushed to their Discovery public profile which is called “Discovery”. 

Can I download my Discover York Academic Elements profile into a PDF?

Yes! Faculty have the ability to export their profile as customized academic CVs in either PDF or Microsoft Word format. For more information, see the pages on Discovery Public Profiles and Exporting Profile Data. 

Do I need to create a profile in Discover York Academics?

Yes! Faculty have the ability to export their profile as customized academic CVs in either PDF or Microsoft Word format. For more information, see the pages on Discovery Public Profiles and Exporting Profile Data.

How do I create a Discover York Academic, Element profile?

To get started on creating your profile you, select the Get Started link at the top of the Discover York Academics information page. You will need to login using your Passport York.

You can also set up a one-on-one session with DYA administrators to help set up your platform by emailing

After logging in, you will be asked to select a permission setting to affiliate your profile with your ORCID profile. It is highly recommended that you allow the integration between your ORCID profile and your Elements profile to reduce administrative work.  

I created an account, where do I go to log back into my Elements profile?

You can access your Elements page by going to the Discover York Academics homepage. At the bottom of the page, you will see the Elements Profile link in centre at the bottom of the page. You can also bookmark the Elements Profile link to your preferred web browser for easier access.

Control and Content

Who controls my user profile?

As a user, your Discover York Academics profile is under your control. All functionality of the system has been set to private, the user will need to activate the public view if they would like to make their profile visible to others. 

The Elements platform allows you to select what parts of your profile you want publicly visible. You can add many details or choose to hide items down to the level of a publication or grant record within your profile.  You may want to retain detailed information in Elements to use in your academic CV file, and simply hide it from the public view – it is completely up to you.

Do I have to upload all of my academic CV data from scratch?  

One of the advantages of using Discover York Academics is its ability to harvest publication data from a number of internal York databases and external library databases, including, SSRN, Scopus, ORCiID, Dimensions, and more.  

Using your name and researcher IDs, Discover York Academics – Elements suggests publications, grants and database identifiers that could potentially belong to you to assist with building your profile. You can then “claim” or “reject” these identifiers, along with the publications and grants that are associated with them. You can also claim/reject individual publications.

Will my work on Osgoode Digital Commons be accessible on my Discover York Academic Elements/Discovery profile page? 

Yes, work on Osgoode Digital Commons will be integrated to your Elements profile. If it is a publication, it will be labeled as “Local Source 1” as its source.

Can I ask someone else to update or publish my profile?

 Yes, you can delegate access to your Discover York Academics – Elements Profile.  

In the Discover York Academics – Elements tool, a delegate is a person to whom you grant profile editing permissions. A delegate edits your profile by logging in with their credentials and “impersonating” you. Multiple delegates can be set up for a single profile.  

To add a delegate to access your profile and permit editing rights to that person, you follow these steps:  

  • Send a message to the  email address, letting us know to whom you want to delegate editorial access to your profile. Please include in your email the full name and York ID (student ID or employee ID) number of your delegate. In the Subject line, please add “Request for delegate to my profile.”   
  • Once you have received the confirmation email, click on the hamburger menu in the upper left corner of your Discover York Academics – Elements profile page to find the Settings menu item. At the bottom of the Settings menu list, you will find the “Manage Delegate “option. By clicking on it, the link will take you to the “Manage Delegate” page, where you can authorize the addition of your delegate to your profile.  


What if I do not want my profile to be visible to anyone?

Faculty members have control over their profile visibility including grants, teaching activities and other professional activities. However, to make sure your research is seen we highly recommend you make your publications visible  

Two overall profile privacy levels are available – Internal and Public. By default, York Discover York Academics – Elements profiles are set to Private.    

Private – Discover York Academics – Elements profile will only be visible to the owner. The Discovery public profile will NOT be published.    

Internal – Discover York Academics – Elements profile will still be viewable to other York faculty members, but the Discovery public profile will NOT be published.   

Public – Discover York Academics – Elements profile will be viewable to other York faculty members, and the Discovery public profile will be published.

How can I manage the visibility of my profile sections (e.g. Publications or Grants)?

To adjust the privacy level of an item, click on the Private icon and select either Private or Public. Items that have been marked as Private will not be viewable to other York Discover York Academics – Elements users and will not appear in your Discovery public profile. 

How can I search and view other York faculty members’ profiles in Elements?

You can search for other York faculty members in Elements, however only profiles set to the Internal privacy level will be accessible to view. Here are the steps:  

  1. Click on the hamburger menu in the upper left corner of your Elements profile page to find the Reporting menu item.   
  1. In the list of the Reporting menu, you will find “System Search”. By clicking on it, you will be able to make a simple or advanced search.   
  1. Do not be surprised if the search results do not yield full profiles. It will only list items for you that contain the keywords you used for your search.  
  1. However, by clicking on the reach results, you can go to other users’ internally shared profiles and information. 

Is there an example of an Osgoode faculty profile I can view? 

Please see Professor Carys Craig’s profile for an example of the type of scholarly work and professional activity for Osgoode faculty profiles. 

If you are ready to make your profile public, please see this guide for instructions on how to change your privacy settings

Data Privacy and Security

How does Discover York Academics manage its security?

Discover York Academics data is hosted on secure Canadian servers and follows industry standard encryption. Access to the tool backend is limited to select York staff and University IT.   

Discover York Academics is produced, collected, used, stored and destroyed according to the York University Institutional Data Governance Program and follows FIPPA regulations.  

Discover York Academics is a central depository and redistributor of:  

  • Public data (from public sources like ORCID, Scopus and York public data like Faculty Profile information), contact information, published research and grant/funding information.   
  • Information relating to education and employment history will only be shared by the user with the knowledge, careful consideration regarding sensitivity and safety, and consent of the user.  
  • Information for internal use that is used in the day-to-day operations of the University, like teaching activity and supervision-related information, except for confidential and private information.   

Data shared by the user will only be shared with the knowledge, careful consideration regarding sensitivity and safety, and consent of the user.

Is sensitive data public on my profile?

The University is committed to protecting your privacy by making sure that personal information is appropriately managed and protected and that your right to access your information is respected. By default, all settings are set to private, and users will need to activate the public view option.   

The automated feeds only display public information like publication titles and tri-agency grants. As with all data in Elements, you can hide even these pieces of information from your public profile. Beyond that, the entirety of your public profile, including the content you may wish to include or exempt, is completely dependent on you. If you have questions, please email

Will my profile be used for evaluation without my knowledge?

The Discover York Academics system is a tool meant to showcase your scholarly achievements.  It will not be used for the purpose of evaluation – full stop. 

The Statement of Practice was developed in consultation with the York University DYA Governance Advisory Committee. They are clear on this: “Data within Elements will not be accessed by the University for any academic review or evaluation purposes or processes.” 

In response to different Faculty reporting needs, various activity reporting templates, such as a variety of CV forms, will be available in the system shortly. These optional templates are intended only to provide further support to faculty members who are seeking a way to fulfill their respective reporting commitments with greater ease.

Where can I go for help with my Discover York Academics profile?

For assistance with the Discover York Academics tool or to submit any questions, please contact or

Quick Links 

Discover York Academics  
Elements Profile  
Discover York Academics information page  
Integrating ORCID to your Elements Profile  Change your profile from private to public