Service Details

File Access Service (FAS) Shared Volumes are available for staff departments and research centres to store files.  FAS Shared Volumes can be setup with permissions to ensure data security and reliability.

While existing departmental FAS Shared Volumes are in use, it is recommended to use SharePoint and OneDrive to store data.  More details can be found on our SharePoint and OneDrive page.

• FAS Shared Volumes are configured with Access Control Lists (ACL) to restrict access to management approved individuals
• Deleted files can be restored for up to 30 days

Storing Data

• All data must be stored on a FAS Shared Volume, SharePoint or OneDrive
• Data should not be stored on local machines, USB flash drives or external hard drives
• Data transfers should occur only through network shares, SharePoint and OneDrive (e-mail can be used only when required)

Accessing FAS Shared Volumes

You must be connected to the York VPN service, or be connected on campus to access FAS Shared Volumes.

Accessing FAS Shared Volumes in Windows

Your department’s FAS Shared Volume is automatically mapped on your Osgoode-managed Windows device.  Volumes are mapped to the following drive letters:

Department	Mapping	Path
Investor Protection Clinic	I drive	\\vfadmin.yorku.yorku.ca\LW-IPC
CLASP	J drive	\\vfadmin.yorku.yorku.ca\LW-CLASP
Information Technology Services	M drive	\\vfadmin.yorku.yorku.ca\LW-ITS
External Relations & Communications	N drive	\\vfadmin.yorku.yorku.ca\LW-ERC
Law Commission of Ontario	O drive	\\vfadmin.yorku.yorku.ca\LW-LCO
General Administration	P drive	\\vfadmin.yorku.yorku.ca\LW-ADMINISTRATION
Osgoode Professional Development	Q drive	\\vfadmin.yorku.yorku.ca\LW-OPD
General Research Centre	R drive	\\vfadmin.yorku.yorku.ca\LW-CENTRES
OASS Records	S drive	\\vfadmin.yorku.yorku.ca\LW-OASS-RECORDS\DATA
CRSEC	T drive	\\vfadmin.yorku.yorku.ca\LW-CRSEC
Osgoode Hall Law Journal	V drive	\\vfadmin.yorku.yorku.ca\LW-OHLJ
Hennick Centre	W drive	\\vfadmin.yorku.yorku.ca\LW-HENNICK

Accessing FAS Shared Volumes in macOS

1. Click Go then Go to server…
2. Enter the full path of the shared volume (from the table above), e.g. smb://vfadmin.yorku.yorku.ca/LW-ADMINISTRATION to connect to the volume
3. When prompted for credentials, enter yorku\username and your Passport York password
4. Click Go then Computer
5. You will see the volumes listed—drag the volume to the Finder sidebar under FAVORITES

Accessing FAS Shared Volumes in MyApps

1. Sign in to https://myapps.yorku.ca using your Passport York credentials
2. The first time, you will be prompted to install the AppsAnywhere plugin
3. Launch File Explorer from the list of applications
4. Navigate to the network file share you want and copy the file(s) you need to your local computer
5. Once you have finished working with the files, copy the updated version back to the network share

Requesting Access to a FAS Shared Volume

The data owner of the FAS Shared Volume must send an e-mail to help@osgoode.yorku.ca specifying the top level folders of the share that need to be accessed.

Creating or Changing FAS Shared Volumes

E-mail help@osgoode.yorku.ca to request a new volume or to change the structure of an existing volume.  The request must be sent by the data owner.

Restoring Deleted Folders and Files

Follow these instructions to restore data from within 30 days of deletion.

1. Right-click on the parent folder and select Restore previous versions
   1. Find the version of the folder prior to the time the file/folder was deleted
   2. Right-click on the file or folder to restore, and click Copy
   3. Paste the file on the desktop, and then replace it on the appropriate network folder
2. If you are having trouble restoring a folder, e-mail help@osgoode.yorku.ca with the following information:
   1. Path to deleted files/folders
   2. Name(s) of files and folders
   3. Deletion date and approximate deletion time