Workstations

Service Details

Osgoode ITS provides purchasing, technical support, management and disposal of workstations and devices for faculty, administrative departments and research centres.

Following all Procurement and Finance guidelines, Osgoode ITS maintains asset details and warranty information.

Important Note: All assets purchased through York University funds including administrative cost centers, PERs, University Research Funds and Research Grants are the property of York University, and must be returned when you are no longer with the university, when the device is no longer being used, or when the device is obsolete or not functional.

  • Osgoode ITS fully supports Windows and macOS devices.  There are some functionality differences between Windows and macOS devices.
  • For administrative staff, only Windows devices are supported
  • Faculty members may purchase macOS devices through Faculty Computer Renewal Program (CRP), Personal Expense Reimbursement (PER) or Research Grant funds
  • Physical installation of computers is only supported within the Ignat Kaneff Building

Faculty – Computer Renewal Program (CRP)

  • Osgoode provides Full Time and CLA Faculty a rebate for a new computer every four years
  • All old CRP devices must be returned when receiving a new device
  • Faculty members eligible for CRP upgrades are notified in late April
  • The deadline to request a CRP upgrade is the end of October of each year; CRPs cannot be purchased from November to May
  • Standard CRP options and configurations can be found on the CRP Standard Configurations document

When you receive the CRP communication, respond to the communication to let us know that you would like to order a CRP upgrade.  We will work with you to determine the best option for you.

Faculty – Research

The deadline for purchasing workstations or peripherals through research funds is March 15th of each year.

Faculty members may purchase peripherals—including monitors, keyboards, mice, webcams, headphones, etc. under $1500.00 through SmartBuy, or they can be purchased by Osgoode ITS.

Submit a request to help@osgoode.yorku.ca to request a workstation or a peripheral.  Provide as much detail as possible for what you want to purchase, and we will work with you to determine the best option for you.  We recommend submitting a request even if you are purchasing it yourself through SmartBuy, so that we can confirm that it is compatible with existing systems.

Staff and Research Centres

Annual Workstation Upgrades

  • The workstation upgrade list is provided to the Operations Manager
  • The Operations Manager confirms staff workstation upgrades with individual departments

Out of Band Workstation Upgrades

Workstation upgrades may be needed at other times due to damage, new positions, etc.

  1. If a purchase is required as part of a new hire, indicate that it is a new position when submitting the Osgoode ITS Onboarding form
  2. If the purchase required is not part of a new hire, department head to send an e-mail to help@osgoode.yorku.ca requesting a workstation
  3. Department head to provide purchase approval once the quote is finalized, including cost centres to charge

Purchasing Peripherals for Staff

Peripherals including monitors, keyboards, mice, webcams, headphones, etc. may be purchased directly through Osgoode ITS on behalf of the department.  If Osgoode ITS has spare equipment, it may be provided at no additional cost to the department.

  1. Staff request peripherals through their managers
  2. Department managers can submit requests to the Osgoode ITS Helpdesk to request a peripheral

Requesting Equipment Moves

Complete the Osgoode ITS Equipment Move Request form to request equipment to be moved.  The form must be submitted a minimum of two business days prior to the requested move date.  Forms submitted later than this may not be able to be accommodated in the requested timeframe.prior to the move date.  Forms submitted later than this may not be able to be accommodated in the requested timeframe.

Available For

  • Full Time / CLA Faculty
  • Emeritus Faculty
  • Full Time Staff
  • Temporary Staff
  • Research Centre Staff
  • Visiting / Adjunct Faculty

Pricing

Vendor quotes are provided for workstation purchases.  Prices vary depending on the type of equipment being procured.