Mailing Lists

Service Details

Mailing Lists are available for use to send e-mails to groups of people including students, faculty and staff.

Administrative Mailing Lists

The administrative mailing lists can be used either by entering the e-mail address into the BCC field of an e-mail, or by selecting the list from the address book.

Selecting a Mailing List from the Address Book

If a mailing list is not in the table below, search the Outlook address book for the required mailing list:

  1. Compose a new e-mail in Outlook, and click To: to open the address book
  2. In the search box, type “O365-LW”
  3. From the list, select the mailing list you want to use, and click the BCC button

Student Body Lists

Mailing List Name List E-Mail Address Description
O365-LW_Class2022 Students – Class 2022
O365-LW_Class2023 Students – Class 2023
O365-LW_Class2024 Students – Class 2024
O365-LW_Class2025 Students – Class 2025
O365-LW_GraduateStudents Students – Graduate Students

Faculty Lists

Mailing List Name List E-Mail Address Description
O365-LW_AdjunctFaculty-Fall Adjunct Faculty – Fall Instructors
O365-LW_AdjunctFaculty-Winter Adjunct Faculty – Winter Instructors
O365-LW_Faculty Osgoode Faculty Members

Staff Lists

Mailing List Name List E-Mail Address Description
O365-LW_CPMStaff CPM Staff – Osgoode
O365-LW_Staff Staff – Osgoode
O365-LW_OPDStaff Staff – OPD
O365-LW_OPDKeele Staff – OPD (At the Keele Campus)

Changes to Mailing Lists

Viewing Current Membership

  1. Compose a new e-mail in Outlook, and click To: to open the address book
  2. In the search box, type “O365-LW”
  3. Right-Click on the group and click Properties to view the membership

Note: If the Mailing List contains that are external to York, they will not display.  Request a complete membership list by e-mailing for lists that contain members who are external to York.

Extracting Current Membership

See Extracting Mailing List Membership to copy a list of the contacts into Excel.

Making Changes to Mailing Lists

If a mailing list needs to be changed, send an e-mail to with details.  Note that the request must come from the mailing list owner.  The following items can be requested:

  • Listing current members of a mailing list
  • Removing members from a mailing list
  • Adding members to a mailing list
  • Removing a mailing list
  • Creating a new mailing list

Sending an E-mail to Your Class

Follow Sending an E-Mail to Your Class for instructions on using the Course Announcements function in eClass.

Using Personal Mailing Lists

You can create your own mailing lists in Outlook.  Note that these mailing lists will only be available to you.

  1. Open Outlook and go into your Contacts
  2. On the toolbar, click the arrow next to New Contact and select Contact Group
  3. Beside the Name field, enter the name of the group
  4. Add members to the group
    1. Click Add Members
    2. For members in the address book, select From Address Book
    3. For members not in the address book, select New E-mail Contact
    4. Select the member or complete the New E-mail contact form
  5. Once all the members have been added to the group, click Save & Close

Note: It is recommended that you use the BCC field when sending e-mail to contact groups.

Available For

  • Full Time Staff
  • Temporary Staff
  • Full Time / CLA Faculty
  • Visiting / Adjunct Faculty


There is no charge for this service.