Customizing Meeting and Security Settings

Customizing your Profile

  1. Sign in to using your Passport York credentials
  2. Click Profile on the left

Changing your Picture

  1. Click Change under the picture
  2. Select a picture from your computer
  3. Click Save

Customizing your Personal Link

  1. Click Customize beside Personal Link
  2. Enter your desired username (it is recommended to use your Passport York username) as your personal link, and click Save Changes

You can now send your personal link to guests and have them join your meetings.

Customizing Meeting and Security Settings

Detailed Security Features

For detailed security features, see Securing your Meetings from Zoom.

Setting your Configurations

  1. Sign in to using your Passport York credentials
  2. Click Settings on the left

Customize settings based on your preferences.  It is recommended to review the optional and recommended settings below.

Setting Description Recommendation
Join before host Turn this on to allow participants to join the meeting before the host arrives Optional
User Personal Meeting ID (PMI) when starting an instant meeting Turn this on to enable all meeting features for one on one calls Recommended
Only authenticated users can join meetings from web client Turn this on to ensure that meeting participants must sign in with a Passport York account

Detailed Instructions

Prevent participants from saving chat This prevents participants from copying/pasting from the chat window.  Un-check to allow this. Optional
Auto saving chats Automatically saves chats so that the host does not have to manually save the chat when starting a meeting Optional
Sound notification when someone joins or leaves Turn this on to have Zoom will play a sound when someone enters or leaves a meeting Optional
Screen sharing – Who can share? Switch this to All Participants to allow everyone to share their screen without permission from the host Optional
Breakout room – Allow host to assign participants to breakout rooms when scheduling Check this box to allow the host to assign participants to breakout rooms Recommended
Waiting room Enable the waiting room to require the host to allow participants into the meeting Optional
Show a “Join from your browser” link Turn this on to allow your participants to use the web client and not have to download the Zoom client Recommended