Service Details

Chat

Instant messaging is available using Microsoft Teams, which can be used from a desktop client, web browser and mobile device.  Teams has the ability to create group chats, instantly share files, and integrates with other Microsoft 365 applications for project teams, files and lists.

Meetings

Zoom Meetings and Microsoft Teams services makes it quick and easy to create and collaborate in simple meetings, study groups and online learning. Meetings can be hosted and attended from mobile devices and computers equipped with speakers and microphones.  Meetings can incorporate screen sharing, group chats, recording, whiteboards and breakout rooms.

• Meetings held using licensed accounts have no time limits
• Meetings held using Zoom have a limit of 300 participants
• Meetings held using Teams have a limit of 1000 participants

Getting Started

• Zoom – Getting Started guide for new users
• Zoom – Customizing Meeting and Security Settings
• Teams – Get started with teams

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Hosting Meetings on Zoom

The best way to conduct a video conference is to self-host from your own device.  Simply send an invitation or your meeting room link to your participants.  Once they join, your meeting can start.

See Hosting a Meeting on Zoom detailed information on scheduling and hosting a meeting.

Hosting Two-way Meetings in your Classroom

To host a video conference from your classroom, you can use one of Osgoode’s collaborative spaces that is equipped with a camera and microphone.  See Classroom Technology for a list of rooms that has the necessary equipment.

Hosting One-way Meetings in your Classroom

You can invite a virtual guest speaker to your class for a one-way video conference.  This means that the guest speaker will not be able to see or hear the class, but the class will be able to see and hear the guest speaker.  This can be done with equipment already built into the classroom.

Webinars

Zoom Meetings and Microsoft Teams services makes it easy to self-host webinars.  Webinars are generally used to broadcast presentations and panels to larger audiences.  Examples are town halls, large-scale lectures and public broadcasts.

Webinars can have multiple speakers, Q&A features, and the ability to limit participant interaction via audio and video as needed.  Webinars can also be recorded.

Recorded events can be published on the Osgoode YouTube channel with approval from External Relations & Communications; contact communications@osgoode.yorku.ca for assistance with posting an event recording.

Getting Started

• Zoom – Getting Started with Zoom Webinars
• Teams – Get started with Microsoft Teams webinars
• If you need a Zoom add-on license, it can be requested from the Zoom Add-On license Request form

Training

Additional training videos are available for both Zoom Meetings and Microsoft Teams.

• Zoom Video Training – “Show Me” Videos
• Teams Video Training – Microsoft Teams video training
• Learn from Zoom – Meetings and webinars comparison
• Learn from Microsoft – Overview of meetings, webinars, and town halls

Available For

• Full Time Staff
• Temporary Staff
• Full Time / CLA Faculty
• Visiting / Adjunct Faculty

Pricing

Zoom Meetings and Microsoft Teams professional licenses are automatically provisioned at no extra cost for Staff and Faculty.

Add-on licenses are available for Zoom to host webinars beyond 300 participants.  The licenses are pro-rated annually to November 7^th.  See Zoom add-on license prices for additional information.

• Zoom Webinar 500 – $841
• Zoom Webinar 1000 – $4143
• Zoom Large Meeting 500 – $731
• Zoom Large Meeting 1000 – $1316

If you need a Zoom add-on license, it can be requested from the Zoom Add-On license Request form.