Non-academic room booking requests for the Ignat Kaneff Building (IKB) are coordinated by the Office of the Executive Officer (OEO).
Requests related to courses, academic programming, or exams must be directed to Osgoode Student Services.
All bookings are considered on a first-come, first-served basis and are subject to space availability and the academic priorities of the Law School. Requests are reviewed during regular business hours, and the OEO aims to respond within 1–2 business days. Booking confirmations are typically provided within 3–5 business days, although complex requests may take longer.
Osgoode Students and Recognized Student Organizations (RSOs)
Students and student groups may submit requests using the YU Room Booking Form.
Key requirements for student organizations:
- RSOs must complete a Temporary Use of University Space (TUUS) application as part of the booking process.
- TUUS applications must be submitted at least 15 business days before the event.
- Confirm your group’s RSO status:
- Legal and Lit-affiliated clubs: contact the Legal and Lit leadership team
- Other groups can confirm their status through Student Community and Leadership Development (SCLD) site or email yuengage@yorku.ca
Osgoode Administrative Staff and Faculty
Staff and faculty should submit booking requests via the Osgoode Ad Hoc Room Request Form (Passport York login required).
Instructions:
- Include all required details, including equipment and service needs. Fees may apply (see below).
- Determine if a TUUS application is required for your event. Submit the Ad Hoc Room Request Form first, then complete the TUUS application at least 15 business days before the event via Passport York.
Questions about the room request process can be be emailed to rooms@osgoode.yorku.ca.
Non-Osgoode Community Members
Requests from non-Osgoode York University community members are considered on a case-by-case basis and are not guaranteed. Osgoode activities and academic programming take priority.
Instructions:
- Submit requests via the Osgoode Ad Hoc Room Request Form.
- Include all equipment and service needs; fees may apply.
- Confirm if your event requires a TUUS application, submit the Ad Hoc Room Request Form first, then complete TUUS at least 15 business days before the event.
Room Rental Rates & Information
Effective September 1, 2025:
| Room Category | Capacity | Half-Day Rate (e.g., 8:30am-1:00pm) | Full-Day Rate (e.g., 8:30am-4:30pm) | Hourly Rate (Min. 2 hours) |
|---|---|---|---|---|
| Small Seminar Room/Study Room (e.g., 1004, 2004) | 4 – 8 people | $150 | $300 | $75 |
| Common Lounge (e.g., 1102 &1103) | 15 – 40 people | $250 | $500 | $100 |
| Seminar Room | 20 – 30 people | $300 | $600 | $110 |
| Classroom | 30 – 60 people | $350 | $700 | $150 |
| Conference Room (e.g., 1014) | 30 – 90 people | $500 | $1,000 | $250 |
| Lecture Hall | 60 – 300 people | $700 | $1,400 | $250 |
Notes:
- Minor changes to Service Requests (SRs) are allowed up to 5 business days before the event, subject to availability.
- Rates do not include additional equipment, catering, or custodial services, which may incur extra charges.
- Certain areas are exempted from paying a room rental fee e.g., the Office of the President and Institutional Events. For other exemptions, please contact the Office of the Executive Officer at oeo@osgoode.yorku.ca.
External Organizations (Outside York University)
Individuals or organizations not affiliated with York University must contact York University’s Accommodation & Conference Services:
- Phone: 416-736-2100 Ext. 20325
- Email: askacs@yorku.ca
Temporary Use of University Space (TUUS)
Some events require a Temporary Use of University Space (TUUS) application to comply with York University policies. The TUUS process is administered by York University and helps ensure safety, compliance, and appropriate use of space.
A TUUS application is required if your event involves any of the following:
- Hosted by a Registered Student Organization (RSO)
- Open to external guests, speakers, participants, or VIPs (alumni are considered external)
- Food served by an off-campus caterer or purchased from an off-campus store
- Alcohol service
- Security services
- External sponsorship
- Smudging (a traditional Indigenous ceremony)
Submission guidelines:
- TUUS applications must be submitted at least 15 business days before the event
- Processing occurs Monday to Friday, excluding holidays
- Late or incomplete applications will not be approved
Contact for TUUS inquiries:
- Student groups: tuusrso@yorku.ca
- Staff and faculty: tuus@yorku.ca
Catering, Equipment and Service Requests
Additional equipment and custodial services must be arranged directly through the appropriate York University departments. A York University cost centre number is required to request services. Fees will apply.
- Technology and A/V: Submit requests through the Classroom Equipment Ordering (CEO) system.
- Custodial Services and Room Set-Up:
- Submit a Service Request (SR) through Maximo at least 10 business days before the event
- For rates, service details and to submit a request, visit the York Facilities website.
- OEO may assist with SR submissions for some events
- Minor changes to SRs are allowed up to 5 business days before the event, subject to availability
- Additional fees or overtime charges may apply for custodial services
- Catering: Refer to York Food Services for on-campus catering options. A dining directory of campus caterers is available online. The OEO does not place catering orders on behalf of room booking requestors.