Onboarding Employees

SETUP TIME FOR A NEW EMPLOYEE IS APPROXIMATELY TWO WEEKS.

Step 1 – HR Onboarding

The employee must be onboarded through standard HR processes before computing services can be provisioned.

Step 2 – Creating a Passport York Account

The Passport York account provides access to all computing services at Osgoode Hall Law School.  Computing Services Setup cannot proceed without a Passport York account being activated.  Determine the ‘Request Method’ending on the employee type, there are different ways of creating a Passport York account.  Determine the ‘Request Method’ for your employee using the table below.

Employee Type Request Method
CPM

YUSA

YUSA II

Work/Study

Faculty – Full Time and CLA

Faculty – Visiting

Visiting Scholars

Self Serve
Any employee not being paid directly by the university Sponsored Account

 Self Serve

  1. The employee will receive an e-mail from HR with their employee ID, and instructions on creating their Passport York account
  2. The employee should create their Passport York account by following the Passport York & Manage My Services instructions

Step 3 – Submitting the Osgoode ITS Onboarding Form

  1. Submit the Osgoode ITS Onboarding Form

Note: If you are requesting multiple sponsored accounts, attach the Accounts – Sponsored Account Request.xltx form located under P:\TEMPLATES\Onboarding Forms\ to the Osgoode ITS Onboarding Form

Step 4 – Requesting Other Services

  1. SIS Access – Send send an e-mail to dpestrin@osgoode.yorku.ca. Include the required SIS applications.
  2. eClass – Access to eClass course sites is granted automatically when the instructor assignments are updated in ARMS
  3. Zoom – Access to a Zoom Pro account is granted automatically through the Passport York account

Step 5 – Communicating Next Steps with the New Employee

When the service requests have been fulfilled, advise the new employee to do the following to get setup:

  1. Ask them to review services for New Faculty and Staff
  2. Remind them that when they arrive, to Sign into their workstation using their Passport York account and follow the instructions in the Computing Services Welcome Package to setup their workstation
  3. If the employee requires assistance with their workstation setup, they can call the Osgoode ITS Helpdesk; a Helpdesk Technician will provide remote assistance